1. Allocation of funds based on State Funding for Priority Development (SFPD) for (a) State's Own Priority Development (SOPD) schemes, (b) State Share for (i) Centrally Sponsored Schemes (CSS) (ii) Non-Lapsable Central Pool of Resource (NLCPR) (iii) North Eastern Council (NEC) (iv) Rural Infrastructure Development Fund (RIDF) (v) Amount required as counterpart funding for Externally Aided Project (EAP), (v) Hill Areas (vi) Bodoland Territorial Councils (BTC) , (vi) Tribal Sub Plan (TSP) including Tribal Councils (vii) Scheduled Castes Sub Plan (SCSP) and -(c) any other similar allocations.
2. Monitoring of implementation of all Centrally Sponsored Schemes and Central Sector Schemes by the line departments of the State Government.
3. Coordination with the Line Ministries at the Centre and the departments in the State with a view to have two way communications between concerned central Ministries and the State Government to ensure smooth implementation.
Decentralized Planning was introduced in Assam in all the Plain Districts in 1986 at the Sub Divisional level, which was upgraded to district Level in 2004-05. Accordingly District Planning and Monitoring Committee has been constituted at the district level with a view to prepare and finalize the annual operational plan within the District excluding 6th schedule areas of the state. Decentralized Planning Cell at District Level was set up at the District Head quarter with the following officers and staff.
State Level Decentralized Planning Division: At the state level a Decentralized Planning Division has been created under the Transformation and Development Department. The objective of Decentralized Planning Division is to involve peoples Participation in Planning Process and prepare development plan taking into consideration the local felt needs, aspiration of the people and generation of gainful employment through creation of assets at the district level. The Decentralized Planning Division (DCP) at State level which plays a supervisory role in Decentralized Planning. This division is headed by a Director drawn from Departmental cadre.
Apart from the implementation of Schemes by different Development Departments, State Government has lunched some Innovative Schemes viz. Anandu Ram Barooa Award, Rajib Gandhi Computer Literacy Programme, Dharmajyoti, Gyanjyoti, Kalpataru, Untied Fund and District Development Plan.
This Division is entrusted with the work of preparation of perspective planning in the State. The PP Division of the Transformation & Development Department is looking after the matter relating to Non-Lapsable Central Pool of Resources as well as Special Economic Package for the BTC area that is outside the purview of the State Plan. This division is responsible to make all necessary communications with the DONER directly in one hand and with various development department of the State on the other
The main functions in respect of Non-Lapsable Central Pool of Resources are as follows:
Functions in respect of Economic Package of Bodoland Territorial Council are as follows:
ACTIVITIES OF THE DEPARTMENT(PERSPECTIVE PLANNING DIVISION):
The Non Lapsable Central Pool of Resources(NLCPR) was created in the year of 1998-99 by the Government of India from the unspent fund of 10% Gross Budgetary Support of Central Government Ministries stipulated to be spent for development of north eastern region. The central ministries transferred the unspent amount to the pool of resources that is non lapsable administered by the Ministries of Development of North Eastern Region (DONER).
The objective of the pool is to develop infrastructure in the region. The sectors of development under which projects are funded from the pool are Roads & Bridges , Power , Health , Education , water supply , Water resources , Sports & Civil aviation etc with funding pattern of 90% Grant from the central government and 10% loan to be contributed by the State Government.
The North Eastern Council (NEC) was constituted in August 1972 as an Advisory body under NEC Act. No. 84 of the parliament in 1971. The NEC was restructured under the NEC Amendment act. 2002 as a “Regional Planning body”. The NEC comprises 8 nos. of states namely Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim and Tripura. The main objective of the Council is to ensure the balanced and integrated economic development of the North Eastern parts of the country. The NEC has funded for the schemes of vital sectors like transport and communication, water resources, power, health and FW, agriculture, industries & commerce, animal husbandry & veterinary etc. of the NE states with funding pattern of 90% grants and 10% loan to be borne by state govt. The NEC co-ordinate and prepare the integrated plan to meet the basic infrastructure requirement, mainly for the interest of the region.
The Transformation & Development Department is nodal department for Assam. NEC is generally funding projects for infrastructure development having regional character. NEC Cell of T&D department is working as a coordinating Deptt.. For this purpose with various Deptts. Line deptts. Submit proposals to T&D Deptt. After verification, T&D Deptt. Forwards it to NEC, Shillong for consideration. After sanction, NEC releases 1st installment on 90:10 basis. After getting U/C of 1st installment, through Transformation and Development Department, NEC releases next installment.
Function of the Cell :
To initiate follow up action as per decision of such meetings to prepare/compile the following reports:
The strategy for infrastructure development in the Eleventh Five Year Plan recognizes that resources require to meet infrastructure development exceeds the capacity of the public sector. It is necessary to attract private investment through appropriate forms of PPP to meet overall investment requirements. The delivery of infrastructure services both at national and sub-national levels through PPP have emerged as an important option for Government departments and entities. Apart from their ability leverage and channelize large volume of private capital into these sectors, PPPs bring added advantages of efficiency in service delivery, technological innovation and value engineering that are result of optimal risk allocation.
Considering the large backlog suffered by Assam in the economic development, it has to catch up with rest of the country by accelerating economic growth. Situated in one corner of the country that state has to improve physical infrastructure to trigger rapid industrialization for which a comprehensive view of infrastructure development is required. Govt. of Assam proposes to bring in private sector investment with PPP mode as one of the preferred routes for infrastructure development of the state. PPP approach is best suited for the infrastructure sector as it supplements scarce public resources, creates a more competitive environment and brings in the efficiencies of private sector management.
The Govt. of Assam lays down Public Private Partnership policy vide Gazette Notification in 2008 to achieve the goal outlined in the Five Year Plan highlighting various aspects of the PPP frameworks. It recognizes the requirement for an effective and efficient institutional mechanism to ensure timely clearance of projects and timely lays down following high powered committees assisted with PPP Cell set up under Planning and Development Department.
It is constituted as the Chief Minister is the Chairman of the Authority and supported with Minister Finance, Urban Development Department, Revenue, Industries and Guwahati Development Department, the Chief Secretary as member and Principal Secretary, Transformation and Development Department is the Member Convener. The Minister of the line department is which the project belongs will be co-opted as Member of the Apex Authority. The Apex Authority will grant in-principle-approval of all PPP projects having investment or, where value of underlying assets exceeds Rs. 100 crores will require investment approval and approval for developer from the Apex Authority.
The Empowered Committee is headed by the Chief Secretary and supported with Departmental Chief Executive of Finance, Revenue, Forest, Legislature and line department to the project belongs as Member. The Principal Secretary of Transformation and Development Department is the Member Convener. The following are the primary function of the Empowered Committee:-
The PPP Cell in Transformation and Development Department shall assist Empowered Committee on PPP matters like:
A Handbook on Guidelines on PPP is prepared in support of PPP policy to elaborates the details of steps and procedure for selection of consultants for project development activities and to procedure to select private operatives.
PDF through state budgetary support under Transformation and Development Department for project development activities has been created procedure for sanction and utilization of PDF has been developed.
Transformation and Development Department has initiated multi-cornered activities to support capacity building initiatives for development of PPPs in Assam. These means include:
PPP Cell has conducted sensitization programme through several Seminar cum representation during 2010. In addition, a Regional Workshop on various aspects of PPP with industry Partners is proposed to conducted in June, 2011. The workshop will help to understand opportunities and challenges and to generate conducive environment for PPP projects in the state. This will help highlight the relevance of partnership in inclusive development of state infrastructure.
Memorandum of Understanding (MOU) with National Capacity Building Trust (I-CAP) was signed to receive training on PPP for capacity building of the officers of the state. The training need assessment was already completed and curriculum for training of various layers of State Govt. functionaries has been finalized. The training of trainers to complete by March, 2011 and actual training of the State Govt. functionaries on regular basis will be started from April, 2011.
As of December, 2010, Govt. of Assam has initiated 60 projects under PPP mode through various departments which are under various stages of implementation, i.e. bid closure under bidding, under pipeline and conceptualization. Out of this, 18 projects was approved in principle by Govt. of India to take up project development activities under Pilot Project Initiative (PPI) Scheme under 7 line departments like GDD, Power, Tourism, Labour Welfare, Urban Development, IT and Health.
Web Portal on PPP Cell viz http://www.assamppp.gov.in is developed and hosted to improve monitoring of overall progress pertaining to PPP activities of the state and to share the information among the stakeholders and public at large. In this respect a comprehensive database with different project component i.e. (a) Basic Project Data, (b) Contact Information, (c) Bidding information, (d) Financial Details, (e) Legal Information etc. is developed with the support of NIC, Assam. The database to enable line departments to maintain the project details using this web base portal. In addition to State Govt. effort, Govt. has been assisting in its efforts to improve the PPP enabling environment in a programmatic manner. Underpinned by a number of technical assistance programme, which have been developed in order to address evolving needs of the PPP enabling environment which are as follows:.
The main focus of the division is to make provision of information systems which will support decision-making in Transformation and Development Department and delivery of government services in terms of efficiency and effectiveness. The division also make assessment of hardware and software needs of the department and initiate steps for procurement of the same through general branch. Entrusted duties/works of the division are- management, maintenance and control of department Local Area Network, its servers with all the nodes and the NET connectivity with setting/resetting of IP addresses, management of department website with regular uploading and updating of the data/information through the hosting agency, capacity building of officers / staff of the department in basic IT applications like word processing, browsing, use of FTS, DTS and Library software, compilation of draft Five Year Plans and Annual Plans and other reports published by the department from time to time.
The Division in close coordination with National Informatics Centre (NIC) Assam State Unit and Assam Electronic Development Corporation (AMTRON) has to play a significant role to carry out following important functions:
Local Area Network of the Transformation & Development Department:The Department has already developed a highly structured LAN system with nodes extended to all officers and staff of the department.
Evaluation and Monitoring Division is entrusted with the work of Evaluation Studies of different plan schemes/projects assigned by the State Evaluation Committee as well as requested by other Departments and higher authority of the Govt. Simultaneously physical monitoring of various development schemes are also conducted in regular manner. Moreover, monthly and quarterly progress reports furnished by the Development Departments and Board/Corporations under the State Govt. are compiled for analysis regularly. Physical monitoring has been done rigorously from last few years. The minutes of the DDC meeting and District Level Monitoring Committees at various levels of plain districts are also scrutinized and important decisions are communicated to the concerned departments for necessary action. There is no plan programme of its own to implement by this Division like other Departments.
ORGANISATIONAL SET-UP
Evaluation and Monitoring Division is under the administrative control of Transformation and Development Department. Principal Secretary, to the Govt. of Assam, Transformation and Development Department is the sole authority in respect of Evaluation and Monitoring Division.
Evaluation and Monitoring Division is headed by a senior IAS Officer, (not below the rank of Joint Secy.) who is the Director of the Division, supported by Additional Director, Chief of Divisions, Deputy Chief of Division, Research Officers, Asstt. Research Officers and Jr. Technical staff.
Evaluation and Monitoring Division has four ZONAL FIELD OFFICES located at Jorhat, Silchar, Tezpur and Diphu. Field offices are headed by a Chief of Division (in the rank of Joint Director) and supported by one Research Officer, Assistant Research Officer and junior staff.
MAIN ACTIVITIES
The main objective of the division is to conduct evaluation studies and physical monitoring and submit report to the Govt. for taking remedial measures for rectification of lacuna/drawback if found in implementation of the schemes. The study is also used feedback for the planning process. Thus the evaluation and physical monitoring reports help development Departments for successful implementation of their schemes.
PERFOMANCE OF THE DIVISION:
The Director, Evaluation & Monitoring Division has participated in a study tour to Gujarat in Nov, 2010 and Additional Director, E&M Division has participated in study tour in Tripura in Oct., 2010 on the grass root level planning. Miss Mousomi Das, R.O. and Dr. Daisy Baishya, R.O. of Tezpur and Diphu Zonal Field Evaluation Unit respectively has undergone 5 days training course in “Accounts Management of Office procedure” for middle level officer of state govt. sponsored by DOPT, GOI, with in August 2010 at Assam Administrative Staff College, Guwahati-22. Mrs. Kamala Goswami, Chief of Division has undergone training programme on Project Management at Staff College of India, Hyderabad.
There is a State Level Evaluation Committee headed by the Chief Secretary. Finance Commissioner, Agriculture Production Commissioner, Principal Secretary, Transformation and Development Department and Development Commissioner for Hill Areas are the members while Director, Evaluation & Monitoring Division is the member secretary of the committee.
Monitoring Committee at different levels: The first step towards formation of monitoring committee was taken up by T & D Department in 1982 by instructing Deputy Commissioners of plains districts to constitute District Development Committees vide Govt. Letter No. PDS 27/82/7 Dated 28/8/82. Deputy Commissioner is the Chairman and district Level Heads of Development Departments are the members of the District Development Committee.
One more District Level Monitoring Committee under chairmanship of Deputy Commissioner was formed for works departments in 2002 vide Govt. Notification No. PD (ME) 75/2002/4 Dtd. 9/10/2002.
One State Level Monitoring Committee with Chief Secretary as chairman and four Divisional Monitoring Committees with the respective Divisional Commissioner as chairman were formed in 2002 vides notification no. PD (ME) 75/2002/2 Dtd. 10/10/2002 and No. PD (ME) 75/2002/3 Dtd. 10/10/2002 respectively.
State Level Evaluation Committee under chairmanship of Chief Secretary formed vides notification no. PEU21/69/pt-II/2 Dtd 01/11/1975 is still in force but no regular meeting of the Committee was held since 1988. This committee was formed for approval of evaluation reports and follow-up actions on its finding.
VARIOUS COMMITTEES IN EXISTENCE UNDER E&M DIVISION
STATE EVALUATION COMMITTEE:
a) Consideration of reports of Evaluation & Monitoring Division & making suggestion to Government in regards to action to be taken on the recommendations of the reports.
b) Securing co-ordination co-operation of various departments to facilitate the work of evaluation.
STATE LEVEL MONITORING COMMITTEE:
To evolve monitoring mechanism at state level for works department.
DIVISIONAL MONITORING COMMITTEE :
To evolve monitoring mechanism at divisional level for all works deptt. Divisional Commissioner
DISTRICT DEVELOPMENT COMMITTEE:
To look after formulation, issue of sanction, implementation and monitoring of plan scheme and sorting out inter-departmental matters.
DISTRICT LEVEL MONITORING COMMITTEE :
To evolve monitoring mechanism at district level and to examine fund released and utilization by works department.
Eradication of poverty and improvement in the quality of life are the basic objectives of our development planning. Keeping these objectives in mind various schemes have been formulated .Twenty point programme is an amalgamation of such identified schemes taking them altogether under one umbrella in order to give special thrust in the process of implementation. The Twenty Point Programme (TPP) was launched by the Govt. of India in the year1975 and restructed in 1982, 1986 and again in 2006.The re structured programme known as Twenty Point Programme (TPP)-2006, become operational with effect from 1st April,2007.
The programme emphasizes on alleviation of poverty, removal of inequality for women, justice to scheduled caste/scheduled tribes people , provision of potable drinking water, health care for all, support to the farmers, Labour welfare, Food security, Housing for all, Child welfare , Environment protection ,Social Security , Rural Roads , Universalisation of Elementary Education, Energy for the villages and many others schemes having a bearing on quality of life, specially in rural areas.
The Twenty Point Programme Cell was entrusted with the monitoring of all schemes under Twenty Point Programme-2006. As per the procedure the annual physical targets are fixed by the concerned Ministries, Govt. of India on the basis of proposals received from the State Govt. Departments. The targets finalized by the Ministrities and communicated to the Ministry of Statistics and Programme Implementation, Government of India. The Ministry of Statistics & Programme Implementation then forwarded the annual physical targets to the State Government. The Transformation & Development Department circulate the annual physical targets received from the Ministry of Statistics and Programme Implementation, Govt. of India amongst the concerned Departments/Heads of Development Departments related with implementation of TPP-2006 for taking necessary action. State targets have been disaggregated in-to district targets. For removal of regional imbalances in distribution of development benefit, the district targets are further disaggregated into Block and Gaon Panchayat levels. The Deputy Commissioners of respective district have been entrusted to disaggregate the district targets into Block and Gaon Panchayat levels and to circulate amongst the Block and Gaon Panchayat levels functionaries.
A system of monthly progress reporting has been established in term of selected items under TPP-2006 to assess the progress of achievements as per format prescribed by the Govt. of India and is being sent to the Ministry of Statistics and Programme Implementation, Government of India. It indicates interalia, the ranking of achievement with reference to the target fixed against the items reported. Besides annual progress report is also being compiled and submitted to the Ministry of Statistics and Programme Implementation, Government of India.
There is a State Level Advisory Committee on TPP-2006 to review the progress of implementation of all the schemes under TPP-2006 at State Level with the chairmanship of Hon’ble Chief Minister, Assam was re-constituted vide Govt. notification No.PDP(20-P)5/2007/6 dated 22.11.07 . There is a full time Vice-Chairman (as nominated by CM). The Ministers, Ministers of State, MPs, Chief Secretary, Additional Chief Secretaries, Principal Secretaries / Commissioners & Secretaries of the concerned departments and Social workers, Educationists (as nominated by the Chief Minister) are the member of the SLAC.
The functions of the State Level Advisory Committee on Twenty Point Programme:
To suggest strategy for implementation on various schemes and projects relating to Twenty Point Programme keeping in views the necessity of making the programme more responsive to the local problems, needs and as aspirations and to ensure popular participation so as to mobilize spontaneous support of the people for its successful implementation.
At the District Level, earlier the programme was monitored by the District Development Committee under the chairmanship of the Deputy Commissioner of the district. All district Heads of Development Departments are the members of the DDC. In the year 2003-04 a District Level Advisory Committee on Twenty Point Programme was constituted in each district under the chairmanship of the Deputy Commissioner to monitor exclusively the implementation of Twenty Point Programme. The District Level Advisory Committee on Twenty Point Programme-2006 has re-constituted with the chairmanship of the Minister – in-charge of the District vide Govt. Notification No. PDP (20-P) 5/2007/7 dated. 22-11-07. The committee includes all MLAs / MPs of the district , all District Heads of Development Departments , President, Zilla Parishad , President , Mahila Marcha, President , Minority Community Association , President, S.C. /ST Development Board, President , OBC Development Board , President ,Freedom Fighters Association , President , Ex. Servicemen Association , Project Director , ITDP and one social worker (as notified by DC ) are the members of the DLAC.The committee review the progress of implementation of schemes under TPP-2006 at district level and suggest measures in order to make the programme more responsive to the local problems, needs and aspiration and to ensure popular participation of the people for its successful implementation. There is system of monthly reporting from District Level Advisory Committee to the State Level Advisory Committee. These reports are scrutinized, bottlenecks identified, corrective measures taken wherever necessary.
The District Level Advisory Committee on TPP-2006 in the Sixth Scheduled Areas also re-constituted with the chairmanship of the Chief Executive Member of the Autonomous Council / BTC vide Govt. Notification No. PDP(20-P)5/2007/9 Dated 26/11/2007 all District Heads of Departments , local MLAs / MPs of the district , president , SC/ST/OBC Development Board , President Freedom Fighters Association, President- Ex Serviceman Association and one social worker ( as notified by the Principal Secretary)are the members of the DLAC. The Committee reviews the progress of implementation of the scheme under TPP-2006 at the Sixth Scheduled Areas and suggests measures in order to make the programme more responsive to the local problems, needs and aspiration and to ensure popular participation of the people for its successful implementation.
Block Level Monitoring Committees are also constituted to monitor and review the progress of implementation of schemes under TPP-2006 at Block Level.In order to ensure proper and effective monitoring of Twenty Point Programme one officer from each at the Secretariat as well as the directorate level has been identified as the Nodal Officer. The Nodal Officer of each department is responsible for monitoring of TPP for the department.
The achievement and activities done by the Twenty Point Programme Cell during the year 2010-11:
Manpower Division is one of nine Divisions of the Transformation and Development Department, Dispur, Guwahati – 6. The activities of this Division relate to research studies for assessment of manpower in the state. This Division organized training programmes on “Manpower and Employment Planning” for the district level officers in collaboration with the Institute of Applied Manpower Research. New Delhi.
Estimate of supply and demand of various educated and skilled categories of personnel and integration of estimates in to a consistent frame to the state as a whole.
Activities of the Department:
The main activities assigned to Manpower Division are research studies relating to assessment of manpower requirement in the state. The studies of this division are mainly related with employment generation, projection etc. At present this Division has undertaken the following activities:
The Library of the Transformation & Development Department has established as a “Special Library “in 1976-77. As a Special Library, the Transformation and Development’s Library is specialized in a particular subject or group of subject or a particular form of documents and it exists to serve the parent body i.e. Transformation and Development as well as other Development Departments.
The main objectives of the Transformation and Development Library are :
The Library, Transformation and Development Department has to fulfill all the services of the modern library of country such as references, lending of books etc., facilities of preserving documents and information, cataloguing etc according to the needs of the readers as well as the authority concern.
At present, the Transformation and Development Library has total stock of 5000 to 6000 books, journals, reports, news paper etc.Books are kept in the steel almirah according to serial numbers and reports are kept according to the subject.
In the general branch of the department all the secretarial works including the personnel and establishment works of all the constituent divisions/cells and directorates are done. The branch is headed by the Principal Secretary. The officers of this branch are borne from Indian Administrative Services/Assam Civil Services and Assam Financial Services.
The ministerial staff are drawn from the Department of Secretariat Administration Department of the Govt. of Assam.