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Functions & Activities

EVALUATION & MONITORING DIVISION

Evaluation and Monitoring Division is entrusted with the work of Evaluation Studies of different plan schemes/projects assigned by the State Evaluation Committee as well as requested by other Departments and higher authority of the Govt. Simultaneously physical monitoring of various development schemes are also conducted in regular manner. Moreover, monthly and quarterly progress reports furnished by the Development Departments and Board/Corporations under the State Govt. are compiled for analysis regularly. Physical monitoring has been done rigorously from last few years. The minutes of the DDC meeting and District Level Monitoring Committees at various levels of plain districts are also scrutinized and important decisions are communicated to the concerned departments for necessary action. There is no plan programme of its own to implement by this Division like other Departments.

ORGANISATIONAL SET-UP

Evaluation and Monitoring Division is under the administrative control of Planning and Development Department. Principal Secretary, to the Govt. of Assam, Planning and Development Department is the sole authority in respect of Evaluation and Monitoring Division.

Evaluation and Monitoring Division is headed by a senior IAS Officer, (not below the rank of Joint Secy.) who is the Director of the Division, supported by Additional Director, Chief of Divisions, Deputy Chief of Division, Research Officers,  Asstt. Research Officers and Jr. Technical staff.

Evaluation and Monitoring Division has four ZONAL FIELD OFFICES located at;Jorhat, Silchar, Tezpur and Diphu. Field offices are headed by a Chief of Division (in the rank of Joint Director) and supported by one Research Officer, Assistant Research Officer and junior staff. 

MAIN ACTIVITIES

The main objective of the division is to conduct evaluation studies and physical monitoring and submit report to the Govt. for taking remedial measures for rectification of lacuna/drawback if found in implementation of the schemes. The study is also used feedback for the planning process. Thus the evaluation and physical monitoring reports help development Departments for successful implementation of their schemes.

PERFOMANCE OF THE DIVISION:

  • Since  inception  the division has published 205 nos. evaluation study report and 15 nos. of evaluation study report is awaited for acceptance in STATE EVALUATION COMMITTEE MEETING,
  • Physical Monitoring of schemes and projects were taken up w.e.f.1986-87. Up to march 2008 about 1200 nos. of report is prepared and submitted.
  • The division has completed 697 nos.physical monitoring including NLCPR, Assam Vikash Yojana during 2008-09.
  • During 2009-10 the division has completed about 1200 nos. physical monitoring for 15 Development Department/Sectors.
  • 25 nos. Special Monitoring is conducted and submitted report during 2009-11,
  • Physical Monitoring for 932 nos. including MPLAD, MLAAD and ABY is completed during 2010-11, the reports submitted partially and remaining is under process of submission.
  • Physical Monitoring on NLCPR is going on.
  • A GUIDELINE on EVALUATION AND MONITORING has been compiled by the division during 2009-10.
  • State Evaluation Committee Meeting for acceptance/follow-up action of completed Evaluation Study Report is going to be held.

TRAINING OF OFFICERS AND STAFF DURING 2010 TO 2011: 

The Director,  Evaluation & Monitoring Division has participated in a study tour to Gujarat in Nov, 2010 and Additional Director, E&M Division has participated in study tour in Tripura in Oct., 2010 on the grass root level planning. Miss Mousomi Das, R.O. and Dr. Daisy Baishya, R.O. of Tezpur and Diphu Zonal Field Evaluation Unit respectively has undergone 5 days training course in “Accounts Management of Office procedure” for middle level officer of state govt. sponsored by DOPT, GOI, with in August 2010 at Assam Administrative Staff College, Guwahati-22. Mrs. Kamala Goswami, Chief of Division has undergone training programme on Project Management at Staff College of India, Hyderabad. 

Evaluation Committee:

  1. There is a State Level Evaluation Committee headed by the Chief Secretary. Finance Commissioner, Agriculture Production Commissioner, Principal Secretary, Planning and Development Department and Development Commissioner for Hill Areas are the members while Director, Evaluation & Monitoring Division is the member secretary of the committee.
  2. Monitoring Committee at different levels: The first step towards formation of monitoring committee was taken up by P & D Department in 1982 by instructing Deputy Commissioners of plains districts to constitute District Development Committees vide Govt. Letter No. PDS 27/82/7 Dated 28/8/82. Deputy Commissioner is the Chairman and district Level Heads of Development Departments are the members of the District Development Committee.
  3. One more District Level Monitoring Committee under chairmanship of Deputy Commissioner was formed for works departments in 2002 vide Govt. Notification No. PD (ME) 75/2002/4 Dtd. 9/10/2002.
  4. One State Level Monitoring Committee with Chief Secretary as chairman and four Divisional Monitoring Committees with the respective Divisional Commissioner as chairman were formed in 2002 vides notification no. PD (ME) 75/2002/2 Dtd. 10/10/2002 and No. PD (ME) 75/2002/3 Dtd. 10/10/2002 respectively.
  5. State Level Evaluation Committee under chairmanship of Chief Secretary formed vides notification no. PEU21/69/pt-II/2 Dtd 01/11/1975 is still in force but no regular meeting of the Committee was held since 1988. This committee was formed for approval of evaluation reports and follow-up actions on its finding.

VARIOUS COMMITTEES IN EXISTENCE UNDER E&M DIVISION

STATE EVALUATION COMMITTEE:  

a)  Consideration of reports of Evaluation & Monitoring Division & making suggestion to Government in regards to action to be taken on the recommendations of the reports.

b)  Securing co-ordination co-operation of various departments to facilitate the work of evaluation.

STATE LEVEL MONITORING COMMITTEE:  

To evolve monitoring mechanism at state level for works department.

DIVISIONAL MONITORING COMMITTEE : 

To evolve monitoring mechanism at divisional level for all works deptt. Divisional Commissioner

DISTRICT DEVELOPMENT COMMITTEE: 

To look after formulation, issue of sanction, implementation and monitoring of plan scheme and sorting out inter-departmental matters .

DISTRICT LEVEL MONITORING COMMITTEE  :

To evolve monitoring mechanism at district level and to examine fund released and utilization by works department.