Functions & Activities

EVALUATION & MONITORING DIVISION

The Directorate of Evaluation and Monitoring was set up in 1971 under the then Planning and Development Department which is now known as Transformation and Development Department, Assam. The Evaluation and Monitoring Division of T & D Department is entrusted with the work of Evaluation Studies of different schemes / projects assigned by the State Evaluation Committee as well as requested by other departments and higher authority of the Govt. Physical monitoring has been done rigorously from last few years. The minutes of the DDC meeting and Monitoring Committees at various levels of plain districts are also scrutinized and important decisions are communicated to the concerned departments for necessary action.

ORGANISATIONAL SET-UP

Evaluation and Monitoring Division is under the administrative control of Transformation and Development Department. Principal Secretary, to the Govt. of Assam, Transformation and Development Department is the sole authority in respect of Evaluation and Monitoring Division.

The Directorate is headed by a Director who is appointed from the cadre post of IAS ( not below the rank of Joint Secretary). Moreover, the Evaluation and Monitoring Division is under the Administrative control of Transformation and Development Department. The Additional Chief Secretary to the Govt. of Assam, Transformation and Development Department is the sole authority in respect of Evaluation and Monitoring Division. The other functionaries of the Directorate are Additional Director, Chief of Division in the rank of Joint Director, Senior Research Officer, Research Officer, Assistant Research Officer, Research Assistant and other Ministerial and Technical staffs.

The Evaluation and Monitoring Division has four jurisdiction of Zonal Field Evaluation Unit is shown below:

Sl. No.	Name of field Unit	Districts cover
1	Jorhat Field Unit	Jorhat, Dibrugarh, Tinsukia, Charaideo, Sibsagar and Majuli.
2	Tezpur Field Unit	Sonitpur, Biswanath Chariali, Dhemaji and Lakhimpur.
3	Silchar Field Unit	Hailakandi, Cachar, Karimganj and Dima Hasao.
4	Diphu Field Unit	Karbi Anglong, East Karbi Anglong, Golaghat, Nagoan, Morigaon and Hojai.
5	Guwahati Field Unit ( Attached with H/Q)	Kamrup (M), Kamrup, Nalbari, Baksha, Udalguri, Bongaigaon, South Salmara, Kokrajhar, Goalpara, Dhubri, Chirang, Darrang and Barpeta .

INSTITUTIONAL SET-UP OF EVALUATION AND MONITORING DIVISION

Sl. No.	Name of the committee	Functions of the committee.
1	The State Level Evaluation and Monitoring committee under the Chairmanship of Hon’ble Chief Minister of Assam.	Selection of Projects and schemes for Evaluation and Monitoring. Securing Co-ordination of various departments to facilitate the work of the Evaluation and Monitoring Division. Consideration of reports placed by the Director, Evaluation and Monitoring and suggest such action as may be considered necessary. Periodical review of progress made on the implementation of such decisions. Review the scope and content of evaluation & monitoring and suggest modification whenever necessary.
2	Under the State Level, Department Level Evaluation and Monitoring Committee for each department is headed by the Senior most Secretary of the Department.	To evolve monitoring mechanism at the State Level for all the works Departments.
3	At the Divisional Level, there is Divisional Level Monitoring Committee for each Commissioner of the Divisions under the Chairmanship of the Commissioner of the respective Division.	To evolve monitoring mechanism at Divisional Level for all the works Departments.
4	At the District Level , there is one District Level Monitoring Committee and District Development Committee under the Chairmanship of the Deputy Commissioner of the district.	To evolve monitoring mechanism at district level and to examine fund released and utilization by works departments. To look after formulation, issue of sanction, implementation and monitoring of plan scheme, review of progress of MLAADS, MPLADS, Untied Fund, Flagship Programme, BADP, MSDP, NEC, NLCPR, Assam Darshan, SUHRID, AXOM ADARXO GRAM YOJANA.

Sanctioned Strength and Present Position of Officers & Staff of Evaluation & Monitoring Division:

Sl. No.	Designation	Sanctioned post	Vacancy
1	Director ( Not below the rank of Joint Secretary)	1	1
2	Additional Director	1	0
3	Chief of Division	2	2
4	Senior Research Officer	3	3
5	Research Officer	3	2
6	Assistant Research Officer	8	5
7	Research Assistant	10	9

Zonal Field Evaluation Unit ( Diphu , Silchar ,Jorhat And Tezpur)

Sl. No.	Designation	Sanctioned post ( in each ZFU)	Diphu		Silchar		Jorhat		Tezpur
Sl. No.	Designation	Sanctioned post ( in each ZFU)	vacancy	status	vacancy	status	vacancy	status	vacancy	status
1	Chief of Division	1	1	Sr. P.O,i/c COD	1	-		1		1
2	Research Officer	1	1	-		service placed to D.C Office Cachar	1	-	1
3	Assistant Research Officer.	1	1	Service placed to D.C Office Diphu	1	-	1	-		Service placed to D.C office Tezpur
4	Research Assistant	1	1	-	-	1	1	-	1	-
5	Primary Investigator.	1	1	-	1	-	1	-	1	-
6	Senior Assistant	1		1	1	-	1	-	1	-
7	Junior Assistant	1	1	-	1	-	1	-	1	-
8	Peon	3	2	-	3	-	1	2	1	2

MAIN ACTIVITIES AND FUNCTIONS

The main objective of the division is to conduct Evaluation studies and Physical Monitoring of schemes / projects and to submit its report to the Govt. for taking remedial measures for rectification of lacuna / drawback if found in implementation of the schemes.

Moreover, interactions with stakeholder also take place to get their views and comments /suggestions for better and successful implementation of the scheme. The study is used as feedback for the planning process. Thus the evaluation and physical monitoring reports help the Development Departments for successful implementation of their schemes.

The Evaluation and Monitoring division in order to evolve capacity building /skill development, training at various institutions in and outside the State is provided to the Officers and Staff from time to time.

As regards physical monitoring of schemes / projects, the division has carried out 100 nos of physical monitoring of Morigaon and Nagaon districts under Pradhan Mantri Adarsh Gram Yojana (PMAGY) during 2018-2019. In the second phase 75 villages of the District of Jorhat, Majuli and Golaghat have been done. The physical monitoring of schemes under MLAADs, MPLADS, Untied Fund, NLCPR and NEC etc. are also taken up by E & M division. The physical monitoring of schemes viz., Audio Visual Hub of Jyoti Chitraban Film Studio, Kamrup(M), Assam under NEC fund has been done during 2020-2021.

PREPARATION OF ASSAM HUMAN DEVELOPMENT AND SUSTAINABILITY REPORT, 2019:

The Government of Assam has published its first Assam Human Development Report in 2003.The report provides an objective account of the state of Human Development as well as the challenges for future action.The then Hon’ble Chief Minister of Assam had released the report 2014, on 3^rd October,2016 at Assam Administrative Staff College, Khanapara, Guwahati. The report was prepared by Omiya Kumar Das Institute of Social Change & Development (OKDISCD) Guwahati in collaboration with Institute of Human Development, New Delhi. The report specifically highlights Geographical, Social, Economic and Institutional diversities of the State and their implication of aggregate human development outcomes.

TRAINING OF OFFICERS AND STAFF DURING 2010 TO 2011:

The Director, Evaluation & Monitoring Division has participated in a study tour to Gujarat in Nov, 2010 and Additional Director, E&M Division has participated in study tour in Tripura in Oct., 2010 on the grass root level planning. Miss Mousomi Das, R.O. and Dr. Daisy Baishya, R.O. of Tezpur and Diphu Zonal Field Evaluation Unit respectively has undergone 5 days training course in “Accounts Management of Office procedure” for middle level officer of state govt. sponsored by DOPT, GOI, with in August 2010 at Assam Administrative Staff College, Guwahati-22. Mrs. Kamala Goswami, Chief of Division has undergone training programme on Project Management at Staff College of India, Hyderabad.

EVALUATION COMMITTEE:

There is a State Level Evaluation Committee headed by the Chief Secretary. Finance Commissioner, Agriculture Production Commissioner, Principal Secretary, Planning and Development Department and Development Commissioner for Hill Areas are the members while Director, Evaluation & Monitoring Division is the member secretary of the committee.
Monitoring Committee at different levels: The first step towards formation of monitoring committee was taken up by P & D Department in 1982 by instructing Deputy Commissioners of plains districts to constitute District Development Committees vide Govt. Letter No. PDS 27/82/7 Dated 28/8/82. Deputy Commissioner is the Chairman and district Level Heads of Development Departments are the members of the District Development Committee.
One more District Level Monitoring Committee under chairmanship of Deputy Commissioner was formed for works departments in 2002 vide Govt. Notification No. PD (ME) 75/2002/4 Dtd. 9/10/2002.
One State Level Monitoring Committee with Chief Secretary as chairman and four Divisional Monitoring Committees with the respective Divisional Commissioner as chairman were formed in 2002 vides notification no. PD (ME) 75/2002/2 Dtd. 10/10/2002 and No. PD (ME) 75/2002/3 Dtd. 10/10/2002 respectively.
State Level Evaluation Committee under chairmanship of Chief Secretary formed vides notification no. PEU21/69/pt-II/2 Dtd 01/11/1975 is still in force but no regular meeting of the Committee was held since 1988. This committee was formed for approval of evaluation reports and follow-up actions on its finding.

VARIOUS COMMITTEES IN EXISTENCE UNDER E&M DIVISION

STATE EVALUATION COMMITTEE:

a) Consideration of reports of Evaluation & Monitoring Division & making suggestion to Government in regards to action to be taken on the recommendations of the reports.

b) Securing co-ordination co-operation of various departments to facilitate the work of evaluation.

STATE LEVEL MONITORING COMMITTEE:

To evolve monitoring mechanism at state level for works department.

DIVISIONAL MONITORING COMMITTEE :

To evolve monitoring mechanism at divisional level for all works deptt. Divisional Commissioner

DISTRICT DEVELOPMENT COMMITTEE:

To look after formulation, issue of sanction, implementation and monitoring of plan scheme and sorting out inter-departmental matters .

DISTRICT LEVEL MONITORING COMMITTEE :

To evolve monitoring mechanism at district level and to examine fund released and utilization by works department.

Government Of Assam Transformation and Development

Information & services

Policies

About the Government