EVALUATION & MONITORING DIVISION
Evaluation and Monitoring Division is entrusted with the work of Evaluation Studies of different plan schemes/projects assigned by the State Evaluation Committee as well as requested by other Departments and higher authority of the Govt. Simultaneously physical monitoring of various development schemes are also conducted in regular manner. Moreover, monthly and quarterly progress reports furnished by the Development Departments and Board/Corporations under the State Govt. are compiled for analysis regularly. Physical monitoring has been done rigorously from last few years. The minutes of the DDC meeting and District Level Monitoring Committees at various levels of plain districts are also scrutinized and important decisions are communicated to the concerned departments for necessary action. There is no plan programme of its own to implement by this Division like other Departments.
Evaluation and Monitoring Division is under the administrative control of Planning and Development Department. Principal Secretary, to the Govt. of Assam, Planning and Development Department is the sole authority in respect of Evaluation and Monitoring Division.
Evaluation and Monitoring Division is headed by a senior IAS Officer, (not below the rank of Joint Secy.) who is the Director of the Division, supported by Additional Director, Chief of Divisions, Deputy Chief of Division, Research Officers, Asstt. Research Officers and Jr. Technical staff.
Evaluation and Monitoring Division has four ZONAL FIELD OFFICES located at;Jorhat, Silchar, Tezpur and Diphu. Field offices are headed by a Chief of Division (in the rank of Joint Director) and supported by one Research Officer, Assistant Research Officer and junior staff.
The main objective of the division is to conduct evaluation studies and physical monitoring and submit report to the Govt. for taking remedial measures for rectification of lacuna/drawback if found in implementation of the schemes. The study is also used feedback for the planning process. Thus the evaluation and physical monitoring reports help development Departments for successful implementation of their schemes.
PERFOMANCE OF THE DIVISION:
TRAINING OF OFFICERS AND STAFF DURING 2010 TO 2011:
The Director, Evaluation & Monitoring Division has participated in a study tour to Gujarat in Nov, 2010 and Additional Director, E&M Division has participated in study tour in Tripura in Oct., 2010 on the grass root level planning. Miss Mousomi Das, R.O. and Dr. Daisy Baishya, R.O. of Tezpur and Diphu Zonal Field Evaluation Unit respectively has undergone 5 days training course in “Accounts Management of Office procedure” for middle level officer of state govt. sponsored by DOPT, GOI, with in August 2010 at Assam Administrative Staff College, Guwahati-22. Mrs. Kamala Goswami, Chief of Division has undergone training programme on Project Management at Staff College of India, Hyderabad.
VARIOUS COMMITTEES IN EXISTENCE UNDER E&M DIVISION
STATE EVALUATION COMMITTEE:
a) Consideration of reports of Evaluation & Monitoring Division & making suggestion to Government in regards to action to be taken on the recommendations of the reports.
b) Securing co-ordination co-operation of various departments to facilitate the work of evaluation.
STATE LEVEL MONITORING COMMITTEE:
To evolve monitoring mechanism at state level for works department.
DIVISIONAL MONITORING COMMITTEE :
To evolve monitoring mechanism at divisional level for all works deptt. Divisional Commissioner
DISTRICT DEVELOPMENT COMMITTEE:
To look after formulation, issue of sanction, implementation and monitoring of plan scheme and sorting out inter-departmental matters .
DISTRICT LEVEL MONITORING COMMITTEE :
To evolve monitoring mechanism at district level and to examine fund released and utilization by works department.